Table of Contents
- 1 Where are NARA approved dispositions listed?
- 2 What is a record disposition?
- 3 Does federal law require all records to schedule disposition?
- 4 What are examples of temporary records?
- 5 Why is it important to have a Records Disposition program?
- 6 What does the DOI’s records disposition schedule do?
- 7 Which is the third stage of the life cycle of records?
Where are NARA approved dispositions listed?
Agencies may use the disposition authority in General Records Schedule 23, Item 7, or on a NARA-approved agency records schedule for electronic mail records that have very short-term retention periods of 180 days or less.
What is a record disposition?
Disposition is a comprehensive term that includes destruction as well as other actions, such as the transfer of permanent records to the National Archives. In contrast to disposition, “disposal” in Federal usage refers to only those final actions taken regarding temporary records after their retention periods expire.
Are temporary records sent to NARA?
Records with historical value, identified as “permanent,” are transferred to the National Archives of the United States at the end of their retention period. All other records are identified as “temporary” and are eventually destroyed in accordance with the NARA Records Schedule or the General Records Schedule.
Does federal law require all records to schedule disposition?
The Federal Records Act (44 U.S.C. 31) and corresponding Code of Federal Regulations (CFRs) require all federal agencies to maintain records that document their activities, file records for safe storage and efficient retrieval, and dispose of records according to agency schedules.
What are examples of temporary records?
Temporary records are officially defined as “… material which can be disposed of in a short period of time as being without value in documenting the functions of an agency.” Financial and payroll records are good examples.
Do temporary records have a NARA approved schedule?
From receipt to final approval, it generally takes NARA approximately six months or less to process simple schedules that pertain to records that are clearly temporary and do not have legal rights implications, with roughly two months of this time period taken by the public comment process.
Why is it important to have a Records Disposition program?
An effective records disposition program is the key to successful records management in Federal agencies. It helps ensure that agencies have the recorded information necessary to conduct Government business, avoid waste, and preserve America’s documentary heritage.
What does the DOI’s records disposition schedule do?
A Records Disposition Schedule (schedule) constitutes the DOI’s official policy for records and information retention and disposal. The schedule provides mandatory instructions for what to do with records (and nonrecord materials) no longer needed for current Agency business.
What are the requirements for federal records management?
The USGS must follow Federal records management requirements related to documenting the administrative, scientific, and managerial work it conducts. Records management encompasses multiple areas, including but not limited to the following major activities:
Which is the third stage of the life cycle of records?
Disposition is an integral part of records management and is the third and final stage of the life cycle of records. According to the life cycle concept, records go through three basic stages: (1) creation (or receipt), (2) maintenance and use, and (3) disposition.